Thursday, June 1, 2017

Finalizing the 2017-2018 CEP

Prepare Your Preliminary School/Comprehensive Educational Plans And Online Attestations In iPlan School Type: All schools Action required by: June 30; July 31 Workflow Subcategory: School Improvement As noted in the April 25 edition of Principals’ Weekly, School Leadership Teams (SLTs) must review and update their preliminary 2017–18 School/Comprehensive Educational Plans (S/CEPs), including five goals, using the online document editor in the iPlan Portal by June 30. You and your SLT should update your S/CEP and other planning documents and must click “Share for Review.” You must also complete an online attestation stating that your preliminary 2017–18 school-based budget is aligned with your S/CEP by this same date. New this year, iPlan will remain open throughout the summer so that superintendents can provide you with feedback, and so that you and your SLT have online access to iPlan. During this time, SLTs may continue to update educational planning documents based on feedback provided in the coordinated review period, which will take place from July 5 through August 31. Your School/District Improvement Liaisons (SDILs) may reach out to you to provide technical assistance in plan development using the iPlan portal, and support your school in meeting key dates reflected in the S/CEP and Document Development Timeline. To access the tentative draft timeline (slide 3), and information on updating S/CEPs, including the online attestation process, see here. You may also access the enhanced Help page of the iPlan Portal for additional resources and guidance. For questions regarding S/CEP development, contact the School/District Improvement Liaison who is associated with your superintendent; for technical assistance with iPlan, email cep-iplansupport@infusion.com.

Wednesday, February 1, 2017

SLT Signature Page Requirement

v Upload the 2016–17 School Leadership Team Signature Pages and Attest that the Configuration Aligns with Chancellor’s Regulation School Type: All schools Action required by: February 28; Event: March 15 Workflow Subcategory: School Improvement This year, a new feature in the iPlan portal enables you to upload a scanned copy of your School Leadership Team’s (SLT) signature page to a secure storage location, which is now required. This signature page will only be accessible by you, iPlan administrators, superintendents, and Family Leadership Coordinators (FLCs). You are required to upload your SLT Signature page on the iPlan portal using the following steps by February 28: § Click on “Attest and Upload SLT Signature Documents” from the CEP Planning page to access the new feature; § Enter your electronic signature attesting that the School Leadership Team (SLT) is in alignment with Chancellor's Regulation A-655; § Click the “Attest Online” button to complete the attestation; § Open the SLT Signature Page upload window; § Upload a scanned copy of the SLT signature page and any other related documents for secure storage. The original signed SLT signature page, along with any written communications pertaining to this page should also be kept on file in your office and be made available upon written request. For additional guidance on uploading the SLT signature pages, see slides here. As noted in previous editions of Principals Weekly, you should be working with your School Leadership Teams (SLTs) to review the midpoint progress-monitoring benchmarks, and make any necessary updates to your S/CEP using the online document editor in the iPlan Portal. To make updates in the document editor, using slide 15 outlined here, you must click on the “Share for Review” button that is located in the top right corner of the webpage. Revised S/CEPs must be completed in the iPlan Portal by February 28; the DOE will then post all revised plans on schools’ public webpages by March 15. For questions or support, contact the School/District Improvement Liaison associated with your superintendent. For technical assistance with iPlan, email cep-iplansupport@infusion.com.

Wednesday, January 25, 2017

Assessing Meeting Annual Goals of CEP

Assess Midpoint Progress Towards Meeting Your Annual Goals Reflected In Your School/Comprehensive Educational Plan (S/CEP) School Type: All schools Deadline: February 28; Event: March 15 Workflow Subcategory: School Improvement Between now and February 28, you should work with your School Leadership Team (SLT) to review the midpoint progress-monitoring benchmarks that are included in your approved School/Comprehensive Educational Plan (S/CEPs) and determine whether your school is on track to meet your annual S/CEP goals. If you and your SLT determine that your school has not made sufficient progress towards meeting a particular goal, you and your SLT should identify resources and strategies to support meeting that goal by the end of the school year. Once additional resources and strategies have been determined, you must make any necessary updates to your S/CEP using the online document editor in the iPlan Portal; to finalize revisions in the document editor, using slide 15 outlined here, you must click on the “Share for Review” button that is located in the top right corner of the webpage. Revised S/CEPs must be completed in the iPlan Portal by February 28; the DOE will then post all revised plans on schools’ public webpages by March 15. For questions or support, contact the School/District Improvement Liaison associated with your superintendent. For technical assistance with iPlan, email cep-iplansupport@infusion.com.

Thursday, December 1, 2016

Additional Guidance for Principals Concerning New SLT Meetings Policy

Additional Guidance For Principals Concerning New Policy for SLT Meetings Because of a recent appellate court decision, SLT meetings must now be open to the public and subject to the Open Meetings Law. This means that SLTs must allow members of the general public and the press to attend their meetings, in addition to members of the school community, and new procedures must be implemented. Below is a list of the new procedures and instructions on how to implement them. 1. Public Notice of Meetings: SLT meetings must be scheduled at least one week before the meeting takes place. In addition, notice of the time and place of SLT meetings must be given to the public and to the news media at least 72 hour prior to the meeting. A member of the SLT will be responsible for posting the meeting notice on the school’s website and also posting it in a conspicuous place in the school building. Family Leadership Coordinators (FLCs) and Family Support Coordinators (FSCs) will be responsible for sending notice of the SLTS meetings to the news media, which can be a local news station, such as NY1, and/or a local newspaper. The notice must state the date, time and location of the SLT meetings. 2. Minutes: SLTs must prepare minutes of topics discussed at each meeting, including any proposals made or items decided upon through consensus-based decision-making. Minutes must be made available to the public in accordance with the provisions of the Freedom of Information Law (FOIL) within two weeks of the meeting. Minutes that are taken during “executive sessions” (see below) should include a record of any final decisions made and must be completed and made available within one week of the date of the meeting. If the SLT minutes have not been finalized or approved by the SLT by this time, the Open Meetings Law requires that the minutes be marked “Draft”, “Not Approved”, or “Not Final”, and made available in this format if requested under FOIL. For all minutes, material that is exempted from disclosure by law, such as student information/records protected under the Federal Education Rights and Privacy Act (FERPA) or information that would constitute an unwarranted invasion of personal privacy under the Public Officers Law, will be redacted by the DOE’s Office of Legal Services prior to release of the minutes in response to FOIL requests. 3. Executive Session: If discussions at the SLT meeting concern the following topics, the SLT should go into “executive session,” meaning that the SLT members should remove themselves from the public meeting to a private room (out of view and earshot of the public and the press):  Matters that could imperil the public safety (such as School Safety Plans)  Matters that disclose the identity of a law enforcement agent or informer  Information relating to current or future investigations (such as SCI, OSI, OEO or School-Based Investigations)  Discussions regarding proposed or pending litigation (including cases pending in courts or administrative agencies, such as the State Division of Human Rights)  Matters involving the preparation, grading or administration of examinations. In order to go into executive session, someone on the SLT must make a motion to do so, by saying something like, “This is a matter that requires us to go into executive session because School Safety Plans, which involve the safety of our students and school community, will be discussed.” The SLT must then take a vote to on whether to go into executive session. If a majority agree that the SLT should do so, the SLT should leave the room and go to a private space to have a discussion about the topic. Once the discussion has been completed, the SLT should return to the regular public meeting and continue that meeting. 4. The Role of the General Public at SLT Meetings: There is no requirement that the general public be allowed to speak at SLT meetings; there is only the requirement that the public be allowed to attend and observe the meetings. The SLT may choose to allow members of the public to speak but, if it does so, it must treat everyone equally, letting anyone who wishes to speak to do so. The SLT can adopt rules to ensure fairness (e.g., allowing any member of the public to speak for a certain period of time). 5. Photographs and Recordings: The general public and the press may record the meeting (by photograph, audio, video, or digital means). The SLT may adopt rules concerning the use of recording devices so as to prevent disruption of the meeting. For example, rules may require that people who use cameras to take pictures must remain in the back of the room, and if recording equipment is used, it must be silent so as not to disrupt the meeting. If rules are created, they should be conspicuously posted during the meetings and written copies should be provided upon request to attendees. The SLT is not required to record or transmit its meetings by audio, video or webcast. As noted in previous editions of Principals’ Weekly, the New York State Appellate Division recently issued a decision ruling that School Leadership Team (SLT) meetings must be open to the general public and comply with the requirements of the Open Meetings Law. You should note the following change in procedure for giving public notice to the news media concerning the date, time, and location of SLT meetings: Change in Procedure for Giving Public Notice of SLT Meetings: Family Leadership Coordinators and Family Support Coordinators (changed from Field Support Centers in the previous announcement) will be responsible for sending notice of SLT meetings to the news media, which can be a local news station, such as NY1, or a local newspaper. To facilitate this procedure, you or your designee must send the schedule of SLT meetings to your Family Leadership Coordinator and Family Support Coordinator, so that they can send notice of the meetings to the news media. The information that you send must include the date, time and location of the SLT meetings. The coordinators will then provide notice to the news media at least 72 hours prior to each meeting, provided the meeting has been scheduled at least a week in advance. If the SLT meeting date, time or location changes, you should notify your Family Leadership Coordinator and Family Support Coordinator as soon as possible, so that they can notify the media of the change. You or a designee must post a notice of the SLT meeting on your school’s website and also post it in a conspicuous place in the school building. You should review additional guidance on the new policy for SLT meetings in this guidance document. For questions, contact your Senior Field Counsel. __._,_.___

Wednesday, November 30, 2016

Public Notice for SLT Meetings

From Principals Weekly. Dates of meetings must be posted on school websites. Update to Guidance on New Policy for SLT Meetings: Change in Procedure for Giving Public Notice to the Media School Type: All schools Workflow Subcategory: Family/Community Engagement As noted in previous editions of Principals’ Weekly, the New York State Appellate Division recently issued a decision ruling that School Leadership Team (SLT) meetings must be open to the general public and comply with the requirements of the Open Meetings Law. You should note the following change in procedure for giving public notice to the news media concerning the date, time, and location of SLT meetings: Change in Procedure for Giving Public Notice of SLT Meetings: Family Leadership Coordinators and Family Support Coordinators (changed from Field Support Centers in the previous announcement) will be responsible for sending notice of SLT meetings to the news media, which can be a local news station, such as NY1, or a local newspaper. To facilitate this procedure, you or your designee must send the schedule of SLT meetings to your Family Leadership Coordinator and Family Support Coordinator, so that they can send notice of the meetings to the news media. The information that you send must include the date, time and location of the SLT meetings. The coordinators will then provide notice to the news media at least 72 hours prior to each meeting, provided the meeting has been scheduled at least a week in advance. If the SLT meeting date, time or location changes, you should notify your Family Leadership Coordinator and Family Support Coordinator as soon as possible, so that they can notify the media of the change. You or a designee must post a notice of the SLT meeting on your school’s website and also post it in a conspicuous place in the school building. You should review additional guidance on the new policy for SLT meetings in this guidance document. For questions, contact your Senior Field Counsel. -- Francesco A. Portelos

Tuesday, November 15, 2016

Checking Up On Your SLT

Now that the Open Meetings Law has been confirmed for School Leadership Teams, parent and school leaders should be monitoring their teams to make sure they are focused on the development of the CEP and their budget responsibilities. They should drop in on teams unannounced and observe what is happening. Chances are you will find that teams are not engaged in their duties and unaware of their responsibilities due to lack of training. When you observe, remember to pick up the agenda for the meeting. You also have a right to receive the minutes of the meeting. By these means, we can pressure principals to develop functioning SLTs according to law. However, the question is,do parents and school leaders realize the importance of functioning SLTs in school governance? James Calantjis sltsupport.blogspot.com -----Original Message----- From: 'Leonie Haimson' leoniehaimson@gmail.com [nyceducationnews] To: Nyceducationnews@Yahoogroups.com Cc: changethestakes-open-forum ; cts-internal Sent: Mon, Nov 14, 2016 5:08 pm Subject: [nyceducationnews] What's the story on School Leadership Teams and their meetings? A fact sheet for parents and members of the public. https://nycpublicschoolparents.blogspot.com/2016/11/whats-story-on-school-leadership-team.html Leonie Haimson Executive Director Class Size Matters 1 24 Waverly Pl. New York, NY 10011 phone: 212-529-3539/917-435-9329 leonie@classsizematters.org www.classsizematters.org

Wednesday, November 9, 2016

New SLT Open Meetings Policy

DOE Sets New School Leadership (SLT) Policy New Policy for SLT Meetings All schools Workflow Subcategory: Family/Community Engagement Recently, the New York State Appellate Division issued a decision ruling that School Leadership Team (SLT) meetings must be open to the general public and comply with the requirements of the Open Meetings Law. Effective immediately, SLTs must allow members of the general public and the press to be admitted to their meetings, in addition to members of the school community. If certain confidential topics are discussed, the SLT should go into “executive session,” meaning that the SLT should move to a private room (out of earshot of the public and the press). During the next few weeks, principals will receive training from their Senior Field Counsel on how to comply with the requirements of the Open Meetings Law. Training will include directions for complying with the following requirements: Public Notice of Meetings: Public notice of the time and place of SLT meetings must be provided at least one week prior to the meeting. Notice must also be given to the news media and posted in one or more public locations, including on the school’s website, at least 72 hours before the meeting. Disclosure of Minutes: The SLT should prepare minutes of topics discussed at SLT meetings, including any proposals or items decided upon through consensus. Upon request, minutes shall be made available to the public in accordance with the provisions of FOIL within two weeks from the date of the meeting. Minutes that are taken during executive sessions should include the date and consist of a record or summary of any determination or final action that is taken. Upon request, minutes from the executive session shall be made available to the public in accordance with the provisions of FOIL within one week from the date of the meeting. § Executive Session: SLTs should go into executive session and remove themselves from the public meeting to discuss certain confidential topics, such as School Safety Plans, preparation or administration of examinations, current or future investigations, or proposed or pending litigation. If you have questions about this policy and these procedures, please contact your Senior Field Counsel.